Call to the 4th Annual General Meeting Sol Golf 1 phases 1 & 2

CALL TO THE 4th ANNUAL GENERAL MEETING SOL GOLF 1 PHASES 1 & 2.
In accordance with the provisions stated within Section 16 of the Law of Condominium now in force, on the orders of the President, may I call you to attend the ANNUAL GENERAL MEETING OF CO-OWNERS which shall be held on the 1st Day of December 2007, at 10:00 hrs. on first citation and 10.30 hrs. on second citation, should a minimum number of the owners not be present, as dictated by Law, in the Havana Bar Villamartin, in order to discuss the issues below indicated in the following. To facilitate those not able to be present, could any person(s) wishing to vote by proxy vote state their intentions by use of a tick in the appropriate box, and please forward this with the name of the proposed person who will vote by proxy on their behalf to the Administrator at the above address. Please note that this vote will not count unless accompanied by the owner present or person elected proxy voter present as this is a public meeting. All proxy voting slips need to be signed by the property owner to be valid.

THERE HAVE BEEN SEVERAL REQUESTS FROM OWNERS FOR THE OFFICIALS TO GIVE SOME GUIDANCE AS TO WHAT ITEMS ON THE AGENDA THEY BELIEVE TO BE OF BENEFIT TO THE COMMUNITY AND THEREFORE SHOULD BE PASSED AT THE NEXT A.G.M. TO FACILITATE THIS REQUEST THERE IS A RECOMMENDED/NOT RECOMMENDED SECTION AT THE END OF EACH ITEM. IT IS HOWEVER, ENTIRELY UP TO THE INDIVIDUAL OWNER WHICH WAY TO VOTE.
Discussion of previous year’s minutes. approval Yes  No 
1. Presentation of accounts and discussion of budgets for 2008
2. The present situation, whereby owners have until the 2nd semester to pay before penalties are added is not working for the Community as there is very little money coming in before April 1st. In addition, many owners making excuses for late payments to avoid the surcharges already passed at previous A.G.M.´s. Therefore, it is proposed that the Community charge will rise (partly with inflation) to €330 per annum per apartment and €561 for the 2 villas on phase 1, payable from 1st December 2007. There will be a discount of €30 for payments received before 1st February 2008 for the apartments and 51€ for the 2 villas and the existing penalties of 20% will be payable on payments received after 1st April 2008.
Therefore, the proposed new Community charge 1st December 2007 to 31st November 2008 will be €330 and will remain the same i.e. €300 for payments received before 1st February 2008 for the 99 apartments. And the proposed new Community charge 1st December 2007 to 31st November 2008 will be €561 for the 2 villas phase 1 and will remain the same €510 for payments received before 1st February 2008
Yes  No  RECOMMENDED


3. Resignation of current President John Stephenson and thanks for his hard work over the last three years.

4. Election/Re – election of officials
President new Denise Brown 5 phase 1 Yes  No 
Or new William McDonald 29 phase 2 Yes  No 
Vice President existing Victor Callaghan Smith 17 phase 1 Yes  No 
Or new Jan Steen 31 phase 2 Yes  No 
Vice President new Susan Davidson 46 phase 1 Yes  No 
Or new Ann Dudley 33 phase 2 Yes  No 
Committee existing John Healy 52 phase 2 Yes  No 
Or other ………………………………… Yes  No 
Committee existing Ron Cain 18 phase 2 Yes  No 
Or other ………………......................... Yes  No 
Committee existing Angie Mundeane 24 phase 2 Yes  No 
Or other …………………………………. Yes  No 
Committee new Neville Jackson 21 phase 2 Yes  No 
Or other ………………………………….. Yes  No 
Committee existing Janet Turnbull 24 phase 1 Yes  No 
Or other ………………………………….. Yes  No 

5. Renew Contract or Employ new Administrators
Fincas Network current Administrators costing €7.00 per unit per month €8,484 per annum
Plus 20% discount for any owner using their legal services.Yes  No 

Orihuela Costa Servicios Inmobiliaros costing €4.18 per month per unit €5,06.13 Per annum highly recommended by serveral Presidents Yes  No 

Antonio Ballesta Asesoria Campoamor costing €5.00 per month per unit €6,060 Per annum Yes  No 

Fincas Plaza Administrators costing €4.18 per unit per month €5,06.13 Per annum. This Company comes highly recommended and Administrates for our closest neighbours Avalon, Bahia Golf and Sol Golf phase 3 Yes  No 

Navarro Ballester & Associados costing €4.64 per unit per month €5,623.68 Per annum. This is just an estimate as the Company are, despite several attempts, refusing to speak to either John or Victor and will not offer a definite quote for services. All the above have submitted written quotes. Yes  No 

7. Renew Contract or Employ new Pool Maintenance Company
Pool Maintenance Ray who has had our contract for just over two years. We have never been let down by this Company who have attended all call outs even on weekends and evenings. Cost per month €338 including i.v.a.
Juan Rafael Fernandez Gomez (Ray) Yes  No 

Pro Pools Highly recommended and very impressive Company, The present Officials have every confidence that by employing this Company there would be no problems with the quality of the pool water or the maintenance of the equipment. Cost per month €330 including i.v.a. To see this Company visit www.propoolseurope.com
Pro Pools Company Yes No RECOMMENDED

8. Renew Contract Pool Exterior clean/antislip Company
Once again we have never been let down by this Company who has had our contract for just over one year. The exterior of the pool is very clean and more importantly safe for all. For more information please see our website http://solgolf.blogspot.com
Safety Direct Spain. Price:39 cleans @ €90 per clean €3510.00 i.v.a. & 16%
= €561.60 €4071.60 per annum payable monthly over 10 months. Despite requests we have had no other quotes for this work Yes  No 

9. Renew current contract or employ new insurance Company
Current insurance Mapfre cost €1825.31 Yes  No 

Vitalicio insurance cost €1,641.44 Yes  No 

Liberty Insurance cost €1,736.53. (Inc.of building insurance on all dwellings) Yes  No 
Liberty insurance is recommended by the officials the policy is in English and there is more cover with this policy then the others.

10. Re-grouting of the tiles in the pool around the edges of the pool
Pro Pools Company cost €290 inclusive of i.v.a. Yes  No RECOMMENDED
Construct Company cost €420.00 Yes  No 

11. Due to the large volume of water being wasted, by people leaving on the showers. Quotes have been obtained to change them both to the automatic stop type.
Norbert Company …………€1200 Yes  No 
Pro Pools ………………...... € 650 Yes  No  RECOMMENDED

12. Larger increase in Community charge (50 € per dwelling) to set up a painting and repair fund to have monies in reserve to paint the exterior paintable parts of all dwellings every 4/5 years.
Yes  No RECOMMENDED
13. Payment, or a set amount of expenses for the incoming President.
Payment
Yes  No  NOT RECOMMENDED
Expenses to cover phone bills, ink, paper, and work on the computer.
Yes  No RECOMMENDED

14.Larger increase in Community charge to pay for the pool to be cleaned every day in summer. Increased by €55 per apartment/villa per year
Yes  No  NOT RECOMMENDED
15. Discussion over the erection of gates at each end of the Communal walkways and quotes for this work to be obtained during 2008 if enough owners show interest in this proposal
Yes  No 

16. Change of date of future A.G.M.´s from December to sometime in the main season e.g. July, August or September. It needs to be pointed out that this will call for there to be two A.G.M. `s in one twelve month period, with the resulting costs. In addition, owners are asked to bear in mind that any resident Officials or Administration may not be available during these months due seasonal employment and the August (shut) slow down
Yes  No NOT RECOMMENDED


Orihuela Costa Servicios Inmobiliaros 17. Due to the ongoing problems in the Community pool, and in an effort to give the incoming President and other officials some life, the employment of security on a TEMPORARY BASIS at the pool in the HEIGHT of the season. This is an important issue for the whole of the Community. The Communal pool is very near the size where a guard is needed every time the pool is open, and reaches danger levels in the main season when it is on full capacity

Quote obtained (only one suitable Company in the area at present)
PRAETORIAN GUARD C.B. €9.50 per hour (plus i.v.a. @16%)
Yes  No STRONGLY RECOMMENDED

18. Any other questions. Discussion.

BANK DETAILS All payments to be made before 1st April 2008 to avoid 20% surcharge.
If making a payment by electronic transfer please remember that the bank will only recognise the first 20 digits so it is important to put your name and house Number first and any other information after.
Bank: Banco Bilbao Vizcaya Argentaria (BBVA)
(at the front of the Plaza next to the Gamma supermarket)
Please use the details below when making payment.

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Account number: 0182 4487 01 0201506780
IBAN CODE: ES27
SWIFT CODE: BBVAESMM
Communidad of Proprietors Sol Golf 1

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Please hand in delegation forms before the meeting to the Administrators Fincas Network in the Plaza, John at no 5 phase 1 Victor at no 17 phase 1 or by FAX to (0034)966798887 Or post to Complejo Villagolf- local 47, 03189 Orihuela-Costa Spain or Buzon no5 Commercial Rioja Local 37 03189 Orihuela-Costa Spain
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