CALL TO THE 5th ANNUAL GENERAL MEETING
SOL GOLF 1 PHASES 1 & 2.
In accordance with the provisions stated within Section 16 of the Law of Condominium now in force, on the orders of the President, may I call you to attend the ANNUAL GENERAL MEETING OF CO-OWNERS which shall be held on the 6th Day of December 2008, at 10:30 on first citation and 11.00 on second citation, should a minimum number of the owners not be present, as dictated by Law, in the Havana Bar Villamartín, in order to discuss the issues below indicated in the following. To facilitate those not able to be present, could any person(s) wishing to vote by proxy vote state their intentions by use of a tick in the appropriate box, and please forward this with the name of the proposed person who will vote by proxy on their behalf to the Administrator at the above address. Please note that this vote will not count unless accompanied by the owner present or person elected proxy voter present as this is a public meeting. All proxy voting slips need to be completed and signed by the property owner to be valid.
1. Discussion of previous year’s minutes. Copies available on request
2. Presentation and approval of accounts 2008 (copies available)
Yes No
3. Presentation of budget 2009 and approval (copies available)
Yes No
4. Presentation of debtors list and agreement to proceed with court action against the following non payers. Please see herewith list of non payers owners on 31/10/2008(Edited due to data protection laws, this information will appear on individual invitations to attend the meeting)
5.Election/Re – election of officials
President Denise Brown
5 phase 1 Yes No
Or …………………………… Yes No
Vice President Victor Callaghan Smith
17 phase 1 Yes No
Or …………………………… Yes No
Committee Ron Cain
18 phase 2 Yes No
Or other .......... Yes No
Committee Angie Mundeane
24 phase 2 Yes No
Or other ………………… Yes No
Committee Neville Jackson
21 phase 2 Yes No
Or other ............... Yes No
Committee Janet Turnbull
24 phase 1 Yes No
Or other .................Yes No
Committee Ann Dudley
33 phase 2 Yes No
Or other .................Yes No
Renew Contract Administrators OCSI
Yes No
6. Retile poolside area as quoted below Please note this would mean we no longer require 8 but would need to increase the fee payable to Pro Pools to cover cleaning of the area.
a) Pro Pools Quote 13,950€(to be re sent (inc IVA) Yes No
b) Harald Quote8, 640 euros (inc. IVA) Yes No
c) Becker Construction Quote 9,870 euros (+ IVA at 16%) Yes No
d) Lowest suitable quote available Yes No
No extra payment should be required, subsequent to financial availability
OR
7. Cover poolside area with artificial grass as quoted below Please note this would mean we no longer require 8 but would need to increase the fee payable to Pro Pools to cover cleaning of the area.
a)Euro Crest Quote 8,582.58 (+ IVA at 16%) Yes No
b) Lowest suitable quote available Yes No
No extra payment should be required, subsequent to financial availability
OR
8. Renew Contract Pool Exterior clean/antislip CompanySafety Direct Spain.
Price €4071.60 per annum payable monthly over 10 months. Yes No
9. Purchase items for poolside
a) Straw parasols Yes No
b) 2 pagolas Yes No
c) Sunloungers Yes No
d) Stone seating Yes No
e) Stone tables Yes No
No extra payment should be required, subsequent to financial availability
10. Contract for drain clean and cockroach eradication every six months
a) Lowest suitable quote available (approx €500 per annum + IVA) Yes No
No extra payment should be required, subsequent to financial availability
11. Change date of A.G.M.
It has been suggested on several occasions to change the date of the A.G.M. from the last Saturday in December to a time earlier in the year. To accommodate this it is suggested following a verbal and email poll of owners to change this to the 3rd Saturday in September
a)Change of date of A.G.M. to 3rd Saturday in September Yes No
(Date of 6th A.G.M. Saturday 19th September 2009)
b)Leave date of A.G.M. as first Saturday in December Yes No
(Date of 6th A.G.M. December 5th 2009)
12) The signs on Sol Golf were a temporary measure as we were unsure at the time if the name Sol Golf would remain. The proposal is to replace the now fading signs and replace them with tiled name and numbers for both phases
a) Lowest suitable quote available Yes No
No extra payment should be required, subsequent to financial availability
13) Repainting of water/other meter cupboards on the urbanisation
a) Lowest suitable quote available (Approx 650 + IVA) Yes No
No extra payment should be required, subsequent to financial availability
14) Purchase and fixing of 2 anti dog fouling signs one on each phase
a) Lowest suitable quote available Yes No
No extra payment should be required, subsequent to financial availability
15) Permission once again from the Community of owners to employ security guards for the pool area on a temporary basis if needed 2009 (not needed 2008 but thank you for your support over this matter).
Yes No
16) Any other questions. Discussion.
-Item 1 for discussion: Banks charge for Community payments made by cheque/transaction. Owners wishing to pay by this method should be aware that their accounts will only be credited by the amount received after this charge. Payment by direct debit is advised as the best method to pay.
Further information on the Community and the A.G.M. is available on the website: http://solgolf.blogspot.com
Please send delegation forms before the meeting to the Administrators Helene or Salvador OCSI by fax, e-mail or post; hand to Denise at nº 5 phase 1; hand to Victor at nº 17 phase 1 or by fax to (0034) 966 76 42 79, or post to: Buzón 5 Commercial Rioja Local 37, 03189 Orihuela-Costa Spain, or at the meeting. If sent before the meeting please could you check to confirm that your proxy form has arrived and is correctly submitted.
………………………………………………………………..
Delegation form
(Please note to be within the law the below MUST be completed, signed and forwarded to the relevant Official or presented at the Annual General Meeting)
Signed by the owner of property nº _____, phase _____ of the owners’ community of the residential estate “Sol Golf phases 1 & 2”, further to my inability to attend the 5th Annual General Meeting Sol Golf 1 phases 1 & 2 on the 6th December 2008, I authorise by means of this voting slip, grant authorisation to __________________________, owner of property ________, phase _____ (if it proceeds), to act on my behalf and reach the above agreements in my name. In the event of no boxes ticked I authorise he/she to vote using their own discretion.
Signed………………Date………….
………………………………………………………………..
BANK DETAILS All payments to be made before 1st April 2009 to avoid 20% surcharge. Community charge 330€ per apartment and 561€ per villa, discount for payment before February 1st 2009 payment: 300€ or 510€.
If making a payment by electronic transfer please remember that the bank will only recognise the first 20 digits so it is important to put your name and house Number first and any other information after.
Bank: Banco Bilbao Vizcaya Argentaria (BBVA)
(at the front of the Plaza next to the Gamma supermarket)
Please use the following details when making payment:
Account number: 0182 4487 01 0201506780
IBAN CODE: ES27
SWIFT CODE: BBVAESMM
Comunidad de propietarios Sol Golf 1
Name: ………………….
Phase……
Number……….:
Amount………….
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